Business growth and continual changes to accommodate employees, especially across multiple physical locations, creates a fragmented workspace. In addition to administrative overheads, inefficient or unutilized workspaces are costs that go unnoticed or unmeasured.

Some of the challenges faced in managing large workspaces are:

  • Inefficient, under-utilized or unutilized workspaces are direct recurring costs. As an enterprise span multiple locations and offices, this becomes an increasing challenge
  • Significant indirect costs are incurred due to overheads and time expended by personnel in managing workspace process due to:
    • Time expended for continual physical verification of available spaces.
    • Time expended to identify the right workspace based on location, departments, projects or work shifts.
    • Time expended in maintaining manual, ad-hoc methods, many times using spreadsheets.
    • Delays caused in approvals and decisions. Mostly this involves collective discussions and approvals amongst Facility Administrators, Department Heads, Project Managers. Unavailability of anyone aggravates the delay process.
    • Delays and loss of productivity due to unreliable data of available spaces.
    • Delays due to unavailability of the basic infrastructure required with a specific workspace. For e.g. telephone extensions, desktops etc.

Qbicle is a simple solution to address these concerns and help enterprises to efficiently manage workspace utilization processes by helping to:

  • Measure utilization and costs at a glance.
  • Manage workspace using simple graphical ways.
  • Move employees or induct new to their workspaces with easy approval workflow.

The benefits are proven and evident:

  1. Significant reduction to the overall time to complete the workspace allocation and change requests.
  2. Significant improvement in the workspace allocation process.
  3. Significant improvement and elimination of errors in the approval process.
  4. Accurate and reliable data on workspace utilization and costs.